Sep 29, 2023 - Atlanta, GA
Human Resources is once again leaning in with new tools to create more efficient practices. New Manager Self Service (MSS) Late Transactions Reports will help address offboarding challenges, including overpayment and security risks, that exist when separated employees are left active in our system.
Offboarding is the process that leads to the formal separation between an employee and a company through resignation, termination, or retirement. There are transactions in OneUSG Connect that managers must initiate to complete the official end of employment at Tech.
“Sometimes we forget the other ramifications to the timeliness of getting those terminations in to us,” said Laura Hessler, senior director of HR Support Services, during a recent manager forum.
This month, GTHR will begin sharing these reports with department leaders to help mitigate the issues associated with terminated employees maintaining access to our systems and research.
Timely terminations also help the Institute avoid salary overpayments and keep Georgia Tech in compliance with state laws.
These reports will encourage units to submit MSS transactions within OneUSG Connect as soon as possible.
The reports contain two summaries:
The number and percentage of MSS termination transactions submitted on time or late (late is defined as submitted on or after the date of the termination) by Department Leader for the current calendar year.
The percentage of MSS termination transactions submitted late by calendar year by Department Leader and the percentage change from the previous year.
How Managers Can Help
Managers and system users should submit MSS termination transactions as timely as possible with as much advance notice as possible before the effective date of the termination. The transactions will not process until the effective date so submitting in advance does not negatively impact the employee.
“We want to protect our research and and we also want to make sure that we're compliant with our regulations that are required by the state of Georgia,” said Hessler.